(Draft) 2017 AGM Minutes

MSC News · January 29, 2017

THE SEVENTH ANNUAL GENERAL MEETING

of The Midland Speed Club

(Operating the Service Hydraulics Speed Championship)

Sunday 21st January 2017 at Lea Marston Hotel, Lea Marston at 15.30pm

MINUTES

In attendance:- Alex Smith (Chairman), David West (Vice Chair/Tech.), Roger Slater (Secretary), Fred Currell and Tony Beard (Independent Auditor).

Apologies: John Williams (Committee), Jeff Allan (Committee),.

Agenda Item No’s.

  1. Apologies for absence : none.

  1. To receive and approve the minutes of the last AGM held on 30th January 2016.

A resolution to adopt the minutes was proposed by Dave West seconded by Alex Smith and carried.

  1. Matters arising from the minutes (not on this agenda). None.

  1. To receive and adopt the Chairman’s and Committee’s report on the Club’s activities during 2016.

The Chairman commented on the successful season and the good feedback received. There had been problems with the loss of the website half way through the year, but we had used email to keep competitors informed of their progress. We have a new sponsor (DTAfast) and a new website both being announced at the dinner. The new scoring system had worked well.

A resolution to adopt the Chairman’s report was proposed by Dave West, seconded by Fred Currell and carried.

  1. To receive and adopt the Accounts for the year ending 31st December 2016. Tony Beard (Independent Auditor) reported on the Accounts for the year ended 31/12/2016 and talked through the various schedules highlighting the surplus for the current year (of £70) and that the cash position was £6.8K, a small increase from last year. Sponsors receipts included his fee for producing the accounts (see below). The Chairman highlighted our aim to balance between being prudent with cash and cutting costs where possible whilst providing members with a quality championship and a competitive membership fee. The AGM noted the sponsorship in kind from Service Hydraulics over the last four years, but also from Prescott and King Dick, which does not appear in the accounts

Tony Beard also confirmed the fact that Committee members received no remuneration or expenses for their involvement in the running of the championship and that the accounts had been prepared by himself with his cost being offset by an equivalent sponsorship donation which the committee expressed their thanks.

A resolution to adopt the accounts was proposed by Roger Slater, seconded by Dave West and carried.

  1. The following Officers were elected to serve until the next AGM:-

Position

Name

Proposed By

Seconded By

President (Chairman)

Alex Smith

Fred Currell

Dave West

Vice President (Vice Chair)

David West

Alex Smith

Roger Slater

Secretary,

Roger Slater

Fred Currell

Dave West

Honorary Treasurer

Alex Smith

Roger Slater

Dave West

  1. Committee Members – Fred Currell, John Williams and Jeff Allan were re-elected to the Committee – proposed by Dave West seconded by Roger Slater. The Chairman identified the continuing need to supplement the committee and invited any member with an interest to make contact.

Note: Future members wishing to stand at the next AGM for the committee should notify the secretary at least 14 days before the meeting.

  1. Any other business. It was proposed to place the AGM Minutes on the website and this was agreed.

  1. Date of Next Meeting The Chairman informed the meeting that the annual Awards Dinner was scheduled for the equivalent weekend next year with the AGM on Saturday 20th January 2018. (to be confirmed.) and it is proposed that the next AGM be held at Lea Marston at 3.30 pm on that day. The next Committee meeting is to be arranged

The Chairman closed the meeting at 16.15am.